Spark Design Academy – Privacy Policy
Effective Date: 29.09.2025
Version: 1.0
We respect your privacy. This Privacy Policy explains how we collect, use, and protect your data.
1. What Data We Collect
We collect the minimum data needed to deliver your course:
Data Collected
Why We Collect It
Name & Date of Birth
To register you with NCFE and issue a certificate
School or Organisation Name
To associate your enrolment with the correct centre
Email Address
To send login details and course updates
Parent/Guardian Contact (if under 18)
To capture consent and share updates if required
Course Progress & Assessment Results
To support your learning and quality assurance
Consent Preferences
To record your acceptance of terms and optional image consent
2. How We Use Your Data
We use your data to:
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Create your course account on Teachable (our online platform)
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Track your course progress and assessment completion
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Register and certify your results with NCFE
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Communicate important course updates
We do not use your data for marketing without your explicit opt-in consent.
3. Legal Basis
We process your data under:
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Contract: to deliver the course and provide your certificate
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Legal Obligation: to meet NCFE quality assurance and record-keeping requirements
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Consent: for parent/guardian approval (if under 18) and for optional media consent
4. Who We Share Your Data With
- Teachable, Inc. (USA): our course platform provider (covered by Standard Contractual Clauses)
- NCFE: for registration, external verification, and certification
- Your School/Organisation: to confirm enrolment, progress, and results
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Coursework submissions are stored in a secure, access-controlled Google Workspace environment for the purposes of assessment, moderation, and quality assurance. Files are retained for the required period under NCFE guidelines and then permanently deleted
We never sell your data.
5. International Transfers
Data may be stored on servers outside the UK (e.g. USA). We use approved Standard Contractual Clauses to ensure your data remains protected.
6. Data Retention
We keep learner records for 6 years after course completion (or as required by NCFE). After this period, data is securely deleted.
7. Your Rights
You have the right to:
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Request a copy of your data
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Ask us to correct or delete your data
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Object to certain processing (where lawful basis is consent)
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Lodge a complaint with the ICO (UK data regulator)
To exercise your rights, contact privacy@[yourdomain].com.
8. Children’s Data
For learners under 18, we require parent/guardian consent before enrolment. Consent records are securely stored and available for audit.
9. Security
We protect your data with encryption, access controls, and secure servers. Staff are trained on data protection and safeguarding obligations.
10. Learner Work & Intellectual Property
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Ownership
All creative work, designs, and supporting materials submitted by learners as part of this course remain the sole intellectual property of the learner.
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Permitted Use
Spark Design Academy will only use learner work for the purposes of:
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Assessment and grading
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Internal and external quality assurance
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Compliance with awarding body requirements (e.g., NCFE sampling)
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Restrictions
Learner work will not be published, shared externally, used for marketing purposes, or provided to any third party without the learner’s explicit prior consent.
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Consent for Optional Use
If Spark Design Academy wishes to showcase learner work (e.g., in marketing, promotional materials, or case studies), separate written consent will be obtained from the learner (or parent/guardian where applicable).